Annual Meeting Notice

November 2, 2021

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Dear Member:

The 2021 Annual Meeting of Members of Colquitt Electric Membership Corporation will be held Tuesday, November 2, 2021, at Spence Field (site of the Sunbelt Expo) in Moultrie, Georgia.

Because of the COVID-19 concerns, we will once again be hosting a modified, drive-through meeting. Members will be asked to remain in their vehicles throughout the Annual Meeting process. You will first be directed to drive to the Registration Tent. At the Registration Tent, we will ask for both your Registration Card and an Acknowledgement Card that states you have received documents required at a normal business meeting. These include the acknowledgement of the certification concerning the official notices of the Annual Meeting and the receipt of Colquitt EMC financial details for the preceding year. After registering, you will be directed to proceed to the Meals/Door Prize Tent where you will receive your meal and Annual Meeting gift. You will then be directed to the appropriate route to exit the Spence Field area. Due to COVID-19, all other Annual Meeting activities have been cancelled. This revised registration process along with the associated handouts will meet the requirements of our business meeting. You will also find information concerning the meeting on Colquitt EMC’s website under “Annual Meeting Guide.”

Registration will begin at 9:00 a.m. and run until 1:00 p.m. Lunch will be served during that time. It will be necessary for you to register for lunch prior to the date of the Annual Meeting so we can determine the number of meals to prepare. Due to the overwhelming response in years past, it will be necessary to limit the total number of lunches to three meals per membership. Lunch reservation forms are in your monthly newsletter. It is very important for you to return these to us by October 15, 2021.

June 9, 2021, Nominating Committee meeting yielded only one nominee for the District 1 (Colquitt County), District 5 (Lowndes County), and District 7 (Worth/Tift Counties) Directorate positions. Those nominees were Mr. Clay Underwood from District 1, Mr. Bobby Exum from District 5, and Mr. Gary Branch from District 7.

According to Article III, Section 4-A, of the Colquitt EMC Bylaws, in the event that the nominating process yields only one nominee for a Directorate position, no vote of the members shall be required; and the nominee for the Directorate District shall be deemed elected.

Therefore, no vote is necessary; and Mr. Underwood, Mr. Exum, and Mr. Branch will continue to serve as directors for Districts 1, 5, and 7, respectively.

If your membership was active August 31 of this year, we have enclosed a two-part Registration/Acknowledgement Card. Due to the change in our Annual Meeting, it will be of the utmost importance for you to bring this Card with you to the meeting. This should enable you to drive through the registration line with minimal delay.

We have also enclosed a map to assist you in locating Spence Field in Moultrie and a location guide for the correct driving routes within the Spence Field site. Please enter and exit the Spence Field area in the manner described on this enclosed map. Colquitt EMC will have personnel posted along these routes to direct you to the Annual Meeting facilities.

Again, mark your calendar and join us on Tuesday, November 2, 2021, for the Colquitt EMC Annual Meeting. We look forward to seeing you at that time.

Sincerely yours,

Danny Nichols